View Approvals and QOTP Episodes
Prescribers logged into the portal can view (but not edit) the details of Approvals and Queensland Opioid Treatment Program (QOTP) Episodes linked to their patients.
Approvals and QOTP Episodes grid
This grid shows your approvals and QOTP episodes.
Approvals: Only approvals with a status of granted are current and valid. You should click on an approval to view more details including the approval number and version.
QOTP episodes: An episode relates to a period of time that a patient is with a particular prescriber for treatment. A patient may have more than one episode during the time that they are registered on the program. You should click on an episode to view more details including the episode number.
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From the navigation menu, select Approvals and QOTP Episodes.
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(If required) Filter by Date Range.
If no approval or episode is found, a message is displayed: There is no approval or QOTP episode for the date range selected.
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(If required) Apply additional filters to each column header.
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Select each column header to sort the column values (ascending, descending).
Column Details Last Updated The date the approval or QOTP episode in NTScript was last updated by a NT Health regulator user. By default, the most recently updated entries are at the top of the list. Patient The name of the patient related to the Individual Patient Treatment Approval or QOTP Episode.
For Patient Class Approvals, there is no associated patient name.
Type -
Individual Patient Treatment Approval
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Patient Class Approval
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Episode
Status The current status of the approval or QOTP episode:
Start Date -
For approvals, the approval start date
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For episodes, the date of the first dose
End Date -
For approvals, the approval end date
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For episodes, the date of the last dose
Medicines -
For approvals, the medicine(s) covered by the approval
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For episodes, this field is empty.
Conditions For approvals, this field will be populated as follows:
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Yes - this means there are one or more conditions on the approval.
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No - there are no conditions on the approval.
This field is blank for QOTP episodes.
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View Approval details
Prescribers can only view approvals where they are nominated as prescriber (or primary prescriber for Patient Class Approvals). Click on an approval in the grid to view details.
Approval status
- Pending
- Granted
- Amended Pending
- Renewed Pending
- Amended
- Cancelled
- Renewed
- Expired
- Refused
Approval subtype
As selected by the regulator.
Section
The legislation relevant to this approval.
Start/End Date
Start and end date for the approval.
When the end date is reached, any Granted approval is automatically set to Expired.
Number of patients approved for
The number of patients covered by the approval.
This applies to Patient Class Approvals only. This field is not displayed for an Individual Patient Treatment Approval.
View Patient
Open the patient profile to view in full.
See View Medication History and View a Patient Profile
This section is not displayed if the approval is a Patient Class Approval.
For Patient Class Approvals (PCA) only.
Medicines associated with the approval.
For each entry, the Dose, Unit of Measure, Formulation and Frequency have been specified.
The conditions under which this approval was requested.
The conditions selected are included in the letters generated from this approval. (See Correspondence)
All correspondence is displayed in the grid in reverse chronological order.
Select a row to open the attached document (and download it).
Correspondence related to an approval generated by NT Health is only visible to the prescriber who holds the approval.
For each line entry in the Correspondence, a flag Read or Unread is displayed.
Column |
Details |
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Date of document |
For letters, displays the date the letter was created. |
Date added |
For all correspondence, displays the date the item was added. |
Type |
Displays the type of correspondence. |
Source |
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Sender / recipient |
Categories of individual or organisations that are senders (Outbound) or recipients (Inbound) of correspondence. |
Filename |
The filename of the correspondence item. Click to view or download. |
File extension |
The file type of the correspondence item. |
Read | Read or unread |
Notifications
As correspondence is received and opened, the Correspondence numbered badge is automatically updated.
See Correspondence
View QOTP episode details
Click on an episode in the grid to view details.
Episode status
- Pending - Patients can only have one Pending episode at a time. The episode remains Pending if additional information is required to complete the admission.
- Open - The episode has been reviewed and approved. Patients can only have one Open episode at a time.
- Closed - Includes Date last dose and a Reason for Discharge
- Cancelled
Date of first dose
The date the patient received their first dose.
Date of last dose
The date the patient received their last dose (if specified).
Reason for discharge
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Treatment completed
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Ceased to participate
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Ceased to participate involuntarily (non-compliance)
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Transferred to another service provider
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Transferred to an interstate provider
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Imprisoned
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Died
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Other
QOTP approved opioid
The approved opioid to be prescribed to the patient, as nominated by the prescriber upon the commencement of the episode. The approved opioid actually being prescribed to the patient may change during the episode.
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First name
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Surname
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Date of birth
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Address
All correspondence is displayed in the grid in reverse chronological order.
Select a row to open the attached document (and download it).
For each line entry in the Correspondence, a flag Read or Unread is displayed.
Column |
Details |
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Date of document |
For letters, displays the date the letter was created. |
Date added |
For all correspondence, displays the date the item was added. |
Type |
Displays the type of correspondence. |
Source |
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Sender / recipient |
Categories of individual or organisations that are senders (Outbound) or recipients (Inbound) of correspondence. |
Filename |
The filename of the correspondence item. Click to view or download. |
File extension |
The file type of the correspondence item. |
Read | Read or unread |
Notifications
As correspondence is received and opened, the Correspondence numbered badge is automatically updated.
See Correspondence
All correspondence is displayed in the grid in reverse chronological order.